Administrative Assistant - Family Productions Inc

Overview

Are you hungry to learn and grow with a production company? Are you eager to put on some good mileage on your writing skills? Are you looking for somewhere to carve out a place for yourself, bringing forth your organizational skills, exceptional attention to detail, and positive and enthusiastic attitude? Are you dedicated and dependable? Then this may be your opportunity to shine! This is your chance to use your skills as a great verbal and written communicator, a creative problem solver, a real team player, and a resourceful individual who can work under tight deadlines in a fast paced environment. It's your big break in show business, as you will acquire a varied and well-rounded work experience while being on site at our five consumer tradeshows each year! We are looking for one incredible Administrative Assistant to join our team! We are a team of hard working, tenacious people who do what it takes to get the job done and love what we do! We take pride in everything we do, and are looking for someone with these same qualities to fit in. "Show biz" has a way of creating periods of extremely tight deadlines and fast pace, as well as periods that feel less frenzied by comparison. A dynamic individual who can thrive under pressure, and who is also able to set their own deadlines and work pace when needed, is going to prosper in this job. Tasks are going to be different every day, even though you will form a lot of routines as well. Having previous office experience is a strong asset. Having university experience is another thing that is going to give you a leg up in this position. Someone who has a go-getter attitude and is extremely detail oriented is going to excel in this position. You will be in charge of many different office processes, and those require attention to detail. You are going to be the voice and face of this company in the way that you are the first point of contact for people in most cases- so being able to smile (even over the phone) and keep calm and collected whether the person on the other end is having a good or bad day plays a big part. Few more nitty gritties about our company: - We are a family run business that has been going for over 20 years now. - We have two large dogs that come to the office almost daily, so if you are severely allergic or have an aversion to dogs, this is not the environment for you! - We produce 5 consumer tradeshows a year, and will require you to work those weekends. - We value our employees input. As one of our previous Administrative people put it, "You will work for managers who not only listen to your well thought out and researched ideas, but will actually ask for them! From participating in weekly staff meetings and brainstorming sessions, you will be a valued employee who is taken seriously." And the job nitty gritties - We are looking for someone to be in full time, and to fill this position immediately. We are paying between $14-16/hour. Are you up to the task? We're about to give you the contact information for applying for this position.... But before we get to that, let us be clear about what we are looking for. If we were describing you up there, if you were nodding along with everything above, we want you to send your resume in with a cover letter. In that cover letter, be sure to demonstrate to us why you already know this job is for you and that you are ready, willing and able to jump right into this roll.

Responsibilities

- Answer phones (5 line system), emails, and greet clients - Maintain the database by keeping all client information up to date - Sourcing for potential clients and sponsors - Writing letters, proposals, contracts, press releases, web-site updates and more - Proofreading, editing, and revising documents - Data entry and filing - Responding to general inquiries and sending out relevant information to clients - Working with the Sales Representatives to create an overwhelmingly positive experience for clients - Keeping organized information systems (tracking sheets, notes) - Write weekly meeting agendas and minutes

Experience and Qualifications

Strong writing and communication skills Excellent organizational skills Computer skills that expand through all Microsoft programs (Outlook, Excel, Word, and Powerpoint) and will allow you to pick up in-house programs quickly Strong attention to detail Strong teamwork skills and an ability to work independently and set own time-relative goals Knowledge of social media (Facebook, Twitter, etc.) an asset University education a strong asset